Temporary Secretary vacancy, closing 21 August 2020

 

Position:

Temporary Secretary

Department:

Public Participation

Manager/Supervisor:

Chief Financial Officer: Finance

Position Status:

Temporary Secretary to be available for immediate commencement

Closing Date

21 August  2020

 

JOB SUMMARY

 

The purpose of the Departmental Secretary job is to provide professional secretarial and administrative support to the departmental head in order to facilitate the effective operation of the department.

 

KEY PERFORMANCE AREAS

 

1

Carry out secretarial duties for the department in order to provide support to the Head of the Department for effective and efficient performance

2

Carry out Office Administration functions of the department to ensure efficient execution of the day to day activities of the Department 

3

Manage the information resources within the department in order to have effective and efficient flow of information for effective execution

4

Professionally receive visitors to the department and serving refreshments to ensure a hospitable experience to clients visiting the department

5

Carry out Administration functions pertaining to meeting logistics in to facilitate effective and efficient decision making.

6

Be available to carry out due administration in  the office 

7

Assist with facilitation and coordination of Auditing related tasks

 

 

 

JOB REQUIREMENTS

 

  • Minimum Grade 12 with a 3 years secretarial qualification, e.g. Technikon Diploma
  • Minimum of 4 years  experience in the following:
    -secretarial duties
    - travel arrangement, diary management, office administration
    -extensive knowledge in MS Office
  • Competent in the following:
    - verbal and write communication
    -minute taking
    -typing skills
    -organisation skills
    -information management
    -interpersonal skills
    -handle multiple tasks
    -work under pressure
    -telephone etiquette
    -ability to keep confidentiality

OTHER REQUIREMENTS

 

  • The applicant must be highly innovative, energetic and able to devote sufficient focus to timelines.

 

If you do not hear from us within   days within 5 days of the closing date, please consider your application as unsuccessful.


Application to  be directed to:

 

 

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